Simplify Your Trust Bookkeeping with APM Help
Trust Bookkeeping made easy. Focus on your properties, let us handle the numbers.
What's Included
Accounts Receivable
We enter all receipts whether they're from an applicant, tenant, owner, vendor, housing authority, or even a vendor reimbursement and we enter the deposits too.
Accounts Payable
Before checks are ready to print or eCheck approvals are sent to your team, we verify that funds are available for all payments on all properties.
Daily Bank Reconciliations
Monthly bank reconciliations are tedious and can eat up valuable time. We guarantee reconciliations are done within 5 business days of your statement end date.
Move In/Out Accounting
Most problems stem from security deposits and transfers- such as when tenants pay security deposit and rent in one check or when a deposit isn’t transferred.
Owner Payments/Statements
Beginning and ending statement balance inconsistencies or odd clearing account transactions showing up are explained by our team of suppressed fee experts.
Vendor and Owner 1099s
Every single transaction that occurs throughout the year affects year end financials. We make sure 1099’s and other financial statements match owner expectations.
Make sure you are audit proof. Every. Single. Day.
Get your Bank Reconciliations, Tenant Liabilities, and Portfolio Balances on a reviewed for compliance on a daily basis.
Always have your account balances match up.
Boost your confidence with daily bank reconciliations. Detect discrepancies, catch fraudulent activity, and streamline decision-making. Elevate your trust accounting compliance to the next level.
We have been with APM since January 2019. I love being able to ask any questions regarding AppFolio property management and accounting. I get answers the same day. A lot of times APM goes above and beyond to help where ever they can. I save a lot of time having APM assist with owner payments, move outs and much more. It is also very reassuring knowing that my books are in order. We look forward to growing our business and relationship with APM.
Jodi Williams
Steady Property Management
FAQs
Got questions? We've got answers. Have even more questions? We are here to help.
You’ll be paired with an Account Manager as close to your timezone as possible. Our working business hours are 8am to 5pm Monday through Friday. We utilize Asana, a work management platform, to communicate with anyone with your team that would be a main point of contact. It helps with keeping track of items sent and ensures we have a searchable paper trail. Your Account Manager will have a dedicated team of bookkeepers to manage daily tasks and schedule screenshare meetings as needed.
If it relates to your property management bookkeeping, we want it, please! We will enter all your tenant receipts, bank deposits, invoices, work orders, signed leases, and more. We like to enter all things that relate to the movement of money on your properties. Through Asana (and your database), we leave confirmation of everything we touch so that you can easily reference it again.
During your pilot period, we work closely with you to ensure we match all your important payment dates and accounting cycles, so that your owners and vendors don’t know anything has changed.
We have an internal checklist that your Account Manager will review weekly prior to sending any payments for authorization. If you use paper checks printed in your office, we will finalize these and send to you or our main point of contact to print and mail. If you use online payables, we will verify all funds in your bank account before sending you (or your eCheck approver) the batch to review and approve. We have a dedicated eCheck approver from your team who will release the funds with a code before anyone gets paid, so you will always have the ability to reject this or do a final review.
Sure! During your onboarding period, we will review what your security deposit turnaround time, as this varies by state. We will also determine what move out workflow will work best. You or our point of contact can create a task in Asana in regards to the move out or we can communicate in Asana when a security deposit due date approaching and double check with you that all your tenant charges have been received. We can also enter estimates on upcoming work if you haven’t yet received invoices.
Stop Stressing Over PM Bookkeeping
Let our experts handle the complexities of trust accounts, reconciliations, and audits. Claim your free 30-minute consultation today. No obligation.
Sat & Sun - Closed
